New customers slow down or drop off when signing, payment, and recurring setup are spread across separate emails and systems.
New customers often get delayed by fragmented approval, payment, and follow-up steps. That creates manual work and scattered onboarding.
Signing quotes and agreements, paying invoices directly, and arranging recurring payments can all be handled easily in one email, with audit trail and reminders.
You can decide whether the customer should sign first, pay the invoice immediately, and/or authorize recurring payments for future billing.
The overview gives your team one place to track who received the invitation, which steps are done, and where action is still needed.
| Customer | Reference | Status |
|---|---|---|
| PayIBAN B.V. | 3 | 1/1 mandate completed |
| Studio Maan | 8 | Waiting for payment |
| Northwave Care | 12 | Signed, in progress |
| Studio Elan | 18 | 2/2 Completed |
| Berg & Co | 22 | Waiting for signature |
| Lumina Care | 27 | Invoice sent |
The audit trail makes the process verifiable. You can always see when the flow started, which step was completed, and what the current status is.
That makes the proposition easier to recognize for visitors. The core flow stays the same, but the benefit depends on the type of team using it.
For independent professionals who want signing and payment to feel clear and professional.
For growing businesses that want a calmer, faster onboarding process.
For teams that need visibility and stronger handover across departments.
For organizations that need scale, auditability, and stronger finance alignment.
If you work independently, you do not want separate tools for quoting, approval, and payment. PayIBAN helps you look more professional and get paid faster with one clear email flow.
Through our customer stories, customers explain how our services work for them in practice.
“More control over mandates and less error-prone manual processing.
Biblionet digitized mandates for library members and reduced errors, lost forms, and manual processing.
Read their story“From loose PDFs to visibility, control, and a direct ticket flow.
Groenendal IT connected PayIBAN to Inserve so mandates start directly from the existing workflow and are easier to follow up.
Read their story“Fewer errors and less duplicate work through the Exact Online integration.
Maxem combines direct debit mandates with Exact Online and saves time in administration and debtor follow-up.
Read their storyThe value is not in separate modules, but in one email flow that combines agreement, payment, and follow-up. Build the flow below that fits your process best.
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Need advice, support, or guidance? We are happy to help.
